When Employees Work Across State Lines, Payroll Gets Complicated

Managing payroll for employees who live and work in different states is one of the most complex compliance challenges employers face today. State income tax rules, unemployment insurance requirements, wage and hour laws, and garnishment regulations often vary based on where the work is performed, where the employee resides, and how long they are present in a state.

For multistate employers, these rules are further complicated by reciprocal agreements, remote work arrangements, traveling employees, and post-pandemic workforce shifts. A single incorrect assumption can result in audits, penalties, and back payments across multiple states.

This webinar provides a practical, real-world framework for identifying state withholding obligations, applying wage and hour laws correctly, and managing garnishments for employees working in two or more states.

Webinar Objectives

By the end of this session, participants will:

• Understand how to determine state income tax withholding liability
• Identify resident and nonresident taxation requirements
• Apply reciprocal agreements correctly and avoid common missteps
• Gain clarity on wage and hour law compliance for multistate employees
• Learn how garnishment withholding is affected by multistate employment
• Understand the four-factor test used to determine state unemployment insurance liability
• Reduce audit risk by applying state-specific payroll rules accurately

Webinar Agenda

• Overview of multistate payroll compliance challenges
• Determining state income tax withholding liability
• Residency vs nonresidency and how it affects taxation
• Reciprocal agreements and temporary work rules
• State-specific withholding allowance certificates and Form W-4 equivalents
• The four-factor test for state unemployment insurance
• Income and unemployment taxation of fringe benefits
• Wage and hour law considerations for multistate employees
• Garnishment withholding when employees work across state lines
• Reporting wages for multistate employees on Form W-2
• Common audit triggers and compliance best practices

Webinar Highlights

• Practical guidance based on real payroll scenarios
• Clear explanations of complex state tax and labor rules
• Step-by-step approach to multistate withholding decisions
• Coverage of both tax and non-tax payroll compliance issues
• Actionable takeaways you can apply immediately
• Designed for payroll, HR, accounting, and compliance professionals

Who Should Attend

• Payroll Executives/Managers/Administrators/Professionals/Practitioners/Entry Level Personnel
• Human Resources Executives/Managers/Administrators
• Accounting Personnel
• Business Owners/Executive Officers/Operations and Departmental Managers
• Lawmakers
• Attorneys/Legal Professionals
• Any individual or entity that must deal with the complexities and requirements of paying employees in multiple states